A meeting planner can be a great asset to companies who hold regular business meetings. They can keep things in order and make the whole meeting run more smoothly just by making sure everything is in order on the front end. A meeting planner’s job may vary from company to company, but in general they will plan all things to do with a meeting from location to refreshments and anything else in between.
A great meeting planner will be trained in event management and know what questions to ask to make sure nothing slips through the cracks. They will equip the room not only with technology needed, but also will writing utensils, mints, and any other amenities that are often taken for granted but are definitely missed when they are not there.
Yes, it is possible to plan a meeting on your own, but with other obligations pulling you in numerous other directions it is much safer to have a meeting planner whose sole purpose is to plan meetings and ensure that everything needed is in place before the meeting starts. Of course they can only do as good of a job as the information they have, regardless of the number of questions asked.
Be sure to give the meeting planner the pertinent information such as time, meals needed if any, technology needed if any, and location or the need to find a location. If anything changes be sure to let the meeting planner in on that as well so that they can make appropriate arrangements.
In the end, a meeting planner could be the best money ever spent. The money saved and made by having meetings that run smoothly will more than pay for the cost of the planner. So sit back, relax, and get ready for your part while your meeting planner gets the job done.